Library Guides: Library Accessibility &amp; Instruction Guide: Online Meetings &amp; Presentations

Accessible Presentations & Meetings

Speak clearly, loudly, and at a moderate rate.
Use pauses to allow for processing time.
Minimize the use of jargon and acronyms, or clearly explain them in your talk.
Repeat audience questions into a mic, if need be.
Provide clear verbal descriptions of visual content
- Including images, charts, and videos.
- Imagine delivering your presentation on the radio.
Provide captioning of films and video clips.
Provide text version of what was/will be said in the presentation
- A separate transcript, or
  - In the slide notes
Make presentation materials available in advance
In Person
- Use a microphone if group is over ~6 people
- Refrain from wearing perfume, cologne, or other strongly scented products
- Provide a couple printed versions
Online
- Allow participants to use chat or speak for questions, comments, etc.
- Allow more time for discussion
- Offer captions - Live captions are included in PPT 365 and MS Teams, or captions are an available option in all other online meeting platforms

Make Text Easy to See
- 28–32 point font
- sans serif font
- avoid all caps
- use a high contrast color scheme
- Minimize animations to less than 3 per slide; avoid repetitive flashing elements
- Use simple slide transitions
Provide Clear Text Alternatives to Non-Textual Content
- Alt text for images, charts, etc.
  - Images in background of slides do not need alt-text
  - Explain visual content in text on the slide or slides notes
- Describe audio and video in text
  - Include captions and/or transcripts for the content
  - Describe in slide notes, on the slide, etc.
Design Your Content to Be Interpreted by Assistive Technology
- Use a templated slide format
- Use built-in formatting options for slide layout, bullet points, shapes, etc.
Perform an Accessibility Check
- See the tab on this guide for Accessibility Checkers