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Library Accessibility & Instruction Guide

A guide that compiles information about accessibility best practices for instruction, Universal Design for Learning (UDL), tutorials & resources, as well as accessibility of MSU library resources.

Accessible Presentations & Meetings

Presenting & Delivering Online Meetings

  • Speak clearly, loudly, and at a moderate rate. ​
  • Use pauses to allow for processing time.​
  • Minimize the use of jargon and acronyms, or clearly explain them in your talk.​
  • Repeat audience questions into a mic, if need be.​
  • Provide clear verbal descriptions of visual content​
    • Including images, charts, and videos. ​
    • Imagine delivering your presentation on the radio.​
  • Provide captioning of films and video clips.​
  • Provide text version of what was/will be said in the presentation ​
    • A separate transcript, or ​
      • In the slide notes
  • Make presentation materials available in advance​
  • In Person​
    • Use a microphone if group is over ~6 people​
    • Refrain from wearing perfume, cologne, or other strongly scented products​
    • Provide a couple printed versions​
  • Online​
    • Allow participants to use chat or speak for questions, comments, etc.​
    • Allow more time for discussion​
    • Offer captions - Live captions are included in PPT 365 and MS Teams, or captions are an available option in all other online meeting platforms

Creating Accessible Slides 

  • Make Text Easy to See​
    • 28–32 point font​
    • sans serif font​
    • avoid all caps​
    • use a high contrast color scheme​
    • Minimize animations to less than 3 per slide; avoid repetitive flashing elements​
    • Use simple slide transitions​
  • Provide Clear Text Alternatives to Non-Textual Content
    • Alt text for images, charts, etc. ​
      • Images in background of slides do not need alt-text​
      • Explain visual content in text on the slide or slides notes ​
    • Describe audio and video in text​
      • Include captions and/or transcripts for the content​
      • Describe in slide notes, on the slide, etc. ​
  • Design Your Content to Be Interpreted by Assistive Technology​
    • Use a templated slide format​
    • Use built-in formatting options for slide layout, bullet points, shapes, etc.​
  • Perform an Accessibility Check​
    • See the tab on this guide for Accessibility Checkers

Additional Resources